How do you stop every spreadsheet from holding its own version of the same figure?
A mission entered once and read three ways, the counters and the “To invoice” chip, money by mission, client and corridor, the Excel export and the scheduled delivery.
What you get
- No more “two versions of the truth”: one record, many readings.
- Each profession sees its own view, without separate spreadsheets.
- Reports that make sense even to someone who wasn’t at the meeting.
Transcript
In most companies, the same figure lives in several spreadsheets — and each one has its own version. Here, a mission is entered once, and from then on every profession reads it the way its job requires.
The dispatcher reads the list, the sales rep reads by client, the operations manager reads by order: under each order, its missions and their statuses. One table, three ways to read it.
The filters on the dispatcher desk are the questions a coordinator asks during the day: where's the fire, who's at customs, who's running empty.
The counters above the lists answer with a number. On “Missions”, closed missions are gathered under the “To invoice” chip, and on “Invoices”, the overdue ones: money waiting for action.
Money is read by mission, by client and by corridor — the same lines of the same report, not three different calculations. And the vehicle card, from its invoices and fuel, shows what each of its kilometres costs.
To take a view with you, the report exports to Excel. The first sheet of every file states the period, the currency and what was left out: the spreadsheet can be forwarded, opened a quarter later — and still not be misread.
And a scheduled delivery, on the first of the month at six a.m., sends the file for the month just ended on its own — once per period.
One record, many readings.